What Are the Duties of an HOA Board Member? Perhaps you’ve just been asked to join the board of a neighborhood association. Congratulations – your community has selected you as a leader! Homeowners associations and condo associations function similarly to a business, and the board of directors is one of the most crucial parts of running an efficient organization.
So, what are your duties as a board member? This will depend on the position you hold. It also depends on whether the HOA is self-managed or if a property management company is involved. Self-managed HOAs require a lot more work out of their board members, whereas a management company handles most of the day-to-day tasks and allows boards to focus on leadership.
What Each HOA Position Entails
Most boards divide up their duties between a president, vice president, treasurer, and secretary – which generally have well-defined positions. Many HOAs also have members-at-large, which is a very important role as well. Here’s a quick overview of the typical duties of these positions.
- President – Works as the face of the organization, has a thorough understanding of all governing documents, signs legal documents, ensures that the meetings stay on task, makes sure to include the voice of each board member.
- Vice President – Shares some duties of the president and takes over if the president is not available.
- Treasurer – Manages finances, including the billing, operating expenses, reserve funds, and dues. If the association has hired a property management company, many of these duties may fall on the property management company instead.
- Secretary – Manages documents and paperwork (excluding the documents that the treasurer is responsible for), takes minutes at each meeting, helps outline the agendas of meetings. If the association has hired a property management company, many of these duties may fall on the property management company instead.
- Member-at-large – Carries out specific projects, serves as a spokesperson for the community, offers thoughts and opinions at meetings, and more! This position is frequently different from one association to the next.
No matter what role you play, your unique duties are important to keeping the community running smoothly!
How You Can Be a Better HOA Board Member Regardless of Your Role
Some duties are specific to a certain role, but many duties are shared between all board members. Whatever your specific role is, here are some of the things you can do to become a valuable member of your HOA or condo association!
Read and Understand Governing Documents
If you’re on the board in any capacity, you should have at least a basic understanding of the CC&Rs and all the other governing documents of the association. This will help you greatly as you make decisions, resolve issues, and meet your association’s goals. It’s also helpful to have a basic understanding of the federal, state, and local statutes that may be relevant.
Be a Team Player
All too often, there are conflicts between board members. Disagreements are inevitable from time to time. After all, everyone has different opinions and experiences! However, emotions can run high when the future of your community is at stake, and sometimes disagreements can be detrimental to your community. It’s important to remember that ultimately, you are part of a team. Do your part to help keep conflicts controlled in board meetings and don’t let these disagreements become personal.
Work Closely with Property Management
Not all HOAs work with a management company. But if your HOA does, you should view the management company as an integral part of the team and work to make the partnership as seamless as possible. Communication is key. When an HOA and its property management company have a good relationship, it’s much easier to maintain a thriving community!
Listen to Your Community
This is especially important if your role is to be an intermediary or a spokesperson between the board and the rest of the community. Listen to the problems and concerns of both parties. Ask questions and look for patterns. Then, do your best to communicate what you learn. Remember: you can’t create positive change unless you listen to your community and your fellow board members.
The Bottom Line: Serve Your Community and Make It a Better Place to Live.
No matter what role you play or what projects you’ve been assigned to, the overarching goal should be to make the community a better place to live. Some boards lose sight of that goal – but as a member of the board, you have the power and influence to help inspire positive change. Your community will thank you for it!